ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 6th of November 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
10.24.208 Announcements. Chairman to make announcements.
11.24.209 Apologies for Absence.
11.24.210 Minutes of the last monthly meeting: To review and approve the minutes of the meeting of the 2nd of October 2024.
11.24.211 Declarations of Interest. Councillors present to declare pecuniary and non-pecuniary interest in agenda items.
11.24.212 Public Forum under the Public Bodies (Admission to Meetings) Act 1960, Section 1 (1) This council is committed to community engagement and welcomes members of the public to contribute in this part of the meeting. Time limit 3 mins per person. Item limited to 10 minutes.
During the public forum: Members of the public and guests can address the Council on matters presented on the publicised agenda. The Council can only take decisions on agenda items. Matters raised and not on the agenda can be carried forward for a response later. Any questions not presented to the council far enough in advance may be noted and responded to at another time.
After the public forum: Members of the public are asked to respect that this is a meeting to conduct council business and interruptions during the remainder of the meeting are not permitted.
11.24 213 Finance Matters. October finance report - Council to review and approve.
11.24 214 Finance Committee Report Initial report on finance committee meeting and recommendations on setting the 2025/26 budget and precept.
11.24.215 Planning Matters:
A: Application number: 24/01489/FUL
Mr D Lane, & Mr T Daw Location: Land adjacent to Sherbo House Kennels. Colchester Main road, Alresford Proposal Development of 1.5 storey residential healthcare facility (Class C2)) providing 7 in number self-contained apartments with communal area at ground level and staff facilities for tenant carers at first floor level. All with associated parking and shared amenity areas.
B: Application number: 24/01566/FULHH
Mrs Hazel Martin Location: 87 Wivenhoe Road Alresford Colchester Proposal: Householder planning application, two storey rear extension with hipped roof to match existing dwelling. Existing first floor window in hallway to be replaced and reduced in size.
C: Application Number: 24/01587/FULHH
Location: 16 Ford Lane Alresford Colchester Proposal: Householder planning application, two storey rear extension partly over existing.
11.24.216 Locality Fund: Councillors to bring ideas relating to criteria laid out in levelling up fund for an application to be made. Deadline to be applied, approved and spent February 2025.
11.24.217 Increase of hours for the proper officer: It is proposed that an extra three contractual hours each week, are allocated to the proper officer.
11.24.218 DBS Checks: It is proposed that both the Handyman and Litter picker with their agreed consent have Enhanced Disclosure and Barring Service (DBS) checks.
11.24.219 Hard court renovation: Working Party report, and a resolution to resurface the hardcourt, all equipment to be upgraded, and working party suggestions be implemented as set out in the report. Action: Quotations/Tenders to be sought
11.24.220 Wall Plaque: Resolution to install a commemorative wall plaque within the pavilion with the statement made by Sir Trevor Brooking. Wording as follows “The opening of the new sports and social pavilion in Alresford marks an incredible achievement by a large number of dedicated individuals. The vision and effort made by all the volunteers from Alresford Parish Council, Alresford Colne Rangers Football Club and the Alresford Village Hall Committee demonstrates the sheer commitment this community has, to providing safe and quality sports facilities for the local people. Everyone Can benefit from this building, and it is hoped that in the future it inspires many whether they are aspiring footballers, athletes, or those putting on events in this fabulous new venue. You can all be immensely proud of what you’ve achieved and what you can now fully enjoy.” Sir Trevor Brooking CBE
11.24.221 Electric Vehicle Charging Points – It is proposed that bays for Electric Vehicles are clearly marked out on the car park surface.
11.24.222 Consultation for Remote Meetings and Proxy Votes: NALC have welcomed the deputy prime ministers announcement that the government is committed to hold remote council meetings.
Since temporary COVID 19 Powers ended in May 2021 NALC have been at the forefront of a national campaign, working closely with the association of Democratic Services Officers and Lawyers in Local Government, supported by other bodies such as the Society of Local Council Clerks (SLCC).
In her speech to the Local Government Association Conference on 24 October, Angela Rayner MP said, "It's not our place, for example, to decide whether councillors should attend your meetings remotely or use proxy votes when they need to." She then announced a consultation to "let councils make the decision for themselves."
The government has published the consultation paper, which closes on 19 December 2024. We will respond and encourage all parish and town councils, county associations, and individual councillors and clerks to participate in this essential consultation. Your responses are vital in demonstrating the strong support for this flexibility, building on the momentum from the previous call for evidence
11.24.223 Fire Safety Audit: New information bringing last months fire safety inspection and audit back to council. Costs, Offers and legal responsibility of landlord.
11.24.224 District Councillor’s report (Written Report) and 5 min verbal report.
11.24.225 Essex County Councillor Report (Written Report) and 5 min verbal report.
11.24.226 Respect for Staff:
A: In line with new legislation a stand alone policy to be prepared dealing with the issue of Sexual Harassment in the workplace.
B: Role of the Proper Officer. A document to be prepared and distributed to Councillors from existing legislation setting out the role and status of the Proper Officer (Parish Council Clerk).
11.24.227 White Ribbon Day 25th of November. It is proposed that the Council marks this day by publishing on notice boards it's continued commitment to supporting the White ribbon movement that is pressing for an end to male behaviours that contribute towards violence and a to a fear of violence on women.
11.24.228 Update on Christmas Preparations
11.24.229 Council to consider: obtaining a quote from contractor to cut back hedges on Heath road.
11.24.230 Council to discuss association with the “Sunshine Coast Greenway” project to create orbital walks around Tendring, and locally.
11.24.231 Update on meeting with TDC director of Planning: regarding the revised National Planning Policy Framework.
11.24.232 History Boards: Request to add public walks and footpaths to the boards being prepared. Council to discuss and propose. Cllr C Muller to expand.
11.24.233 Allotment update: Staunton Gate
11.24.234 PCSO/Police Report.
11.24.235 Clerks Report.
11.24.236 Meeting Ends
Prepared and published by M Cooke Clerk and Proper Officer 31.10.24
ALRESFORD PARISH COUNCIL
NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE
Wednesday 16th October 2024 at 10.00am
To: Members of the Alresford Parish Council Finance Committee
You are hereby summoned to attend a meeting of the Finance Committee to be held on Wednesday 16th October 2024 in the Pavilion, Ford Lane.
The press and members of public are cordially invited to attend.
Agenda
File: FinanceCommitteeAgenda16thOctober2024.pdf
Angela Baxter - RFO 11th October 2024
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 2nd of October 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 4th of September 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 3rd of July 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
Notice of ROAD CLOSURES:
21.07.24 Station Road Alresford
ROAD TRAFFIC REGULATION ACT 1984 - SECTION 14(1)
Temporary Traffic Regulation Order of Station Road, Alresford CP
Please click on the following link https://one.network/?tm=138282034 to find details of the intended closure of Station Road, due to commence on 21st July 2024 for 7 hours. The closure is required for the safety of the public and workforce while Network Rail Infrastructure Ltd undertakes track repair.
Essex Streetworks Team
ALRESFORD PARISH COUNCIL
NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE
Thursday 13th June 2024 at 10.00am
To: Members of the Alresford Parish Council Finance Committee
You are hereby summoned to attend a meeting of the Finance Committee to be held on Thursday 13th June 2024 in the Pavilion, Ford Lane.
The press and members of public are cordially invited to attend.
Agenda
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24/011 |
Apologies for absence: To note any apologies.
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24/012 |
Declaration of interests: To state any interests in the below agenda items.
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24/013 |
Minutes of the last Meeting: To approve and sign the minutes of the meeting of the 21st March 2024.
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24/014 |
To receive an update on actions from the last meeting not covered elsewhere in this agenda.
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24/015 |
Summary of 4th Quarter of 2023/24. The summary has been circulated. To review any material variances and answer any questions. To review reserves.
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24/016 |
Financial Regulations NALC produced New Model Financial Regulations for Local Council in April 2024. To review the New Model and agree the adaptations of the template for the council.
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24/017 |
Payment Cards i) Barclaycard. To discuss a recommendation to council that the full balance due be paid by direct debit every month. ii) Equals cards. To discuss a recommendation to council that it opens an Equals account for the purpose of providing named employees with a pre-paid card. To consider working balances for each card.
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24/018 |
Savings Accounts To discuss the opening an additional savings account/s and options available.
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24/019 |
Date of next meeting. The next meeting will be to review the year end finances.
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24/020 |
Meeting closes. |
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Angela Baxter - RFO 15th March 2024
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 5th of June 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
ALRESFORD PARISH COUNCIL
Annual Parish Council Meeting
Notice of meeting Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 1st of May 2024.
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
prepared by the Clerk /Proper Officer: Matt Cooke 27.04.24
ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 3rd of April 2024.
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
File: 04_2023_Agenda_APC-1.docx
Prepared by the Clerk/Proper Officer: Matt Cooke 26.03.24
Essex County Council Minerals Planning Consultation
Please find below documents and web links in order to make your views known to the Essex County Council Mineral Planning consultation.
Additionally we publish the councils collective response to proposed sites A67 and A71.
DEADLINE FOR SUBMISSIONS EXTENDED TO APRIL 9th
File: 02_ChurchFarmA67response7finalECC.pdf
File: 03_LodgeFarmA71Response3finalECC.pdf
File: Responseform-Candidatesitesreport1.pdf
File: essex-minerals-local-plan-adopted-july-2014.pdf
URL: https://consultations.essex.gov.uk/planning/rmlpr-2024/
Hard copies of objections can be mailed to:
Freepost RTKH-XUBZ-CJZS,
Essex County Council,
Minerals Planning Consultation,
County Hall,
Chelmsford,
Essex,
CM1 1QH
ALRESFORD PARISH COUNCIL
NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE
Thursday 21st March 2024 at 10.00am
To: Members of the Alresford Parish Council Finance Committee
You are hereby summoned to attend a meeting of the Finance Committee to be held on Thursday 21st March 2024 in the Pavilion, Ford Lane.
The press and members of public are cordially invited to attend.
Agenda
File: FinanceCommitteeAgenda21stMarch2024.pdf
Angela Baxter - RFO 15th March 2024
ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 6th of March 2024.
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
Prepared by the Clerk/Proper Officer: Matt Cooke 27.02.24