ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 4th of December 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
12.24.237 Announcements. Chairman to make announcements.
12.24.238 Apologies for Absence.
12.24.239 Minutes of the last monthly meeting: To review and approve the minutes of the meeting of the 6th of November 2024.
12.24.240 Declarations of Interest. Councillors present to declare pecuniary and non-pecuniary interest in agenda items.
12.24.241 Public Forum under the Public Bodies (Admission to Meetings) Act 1960, Section 1 (1) This council is committed to community engagement and welcomes members of the public to contribute in this part of the meeting. Time limit 3 mins per person. Item limited to 10 minutes.
During the public forum: Members of the public and guests can address the Council on matters presented on the publicised agenda. The Council can only take decisions on agenda items. Matters raised and not on the agenda can be carried forward for a response later. Any questions not presented to the council far enough in advance may be noted and responded to at another time.
After the public forum: Members of the public are asked to respect that this is a meeting to conduct council business and interruptions during the remainder of the meeting are not permitted.
12.24 242 Finance Matters. October finance report - Council to review and approve.
12.24 243 Finance Committee to meet set for December 17th to discuss the 2025/26 budget and precept.
12.24.244 Planning Matters: Application number: 24/01593/FULHH 61 Station Road Alresford Colchester Essex. Householder Planning Application - Proposed side dormer (following demolition of chimney stack).
12.24.245 Neighbourhood Plan review: A: It is proposed to review the Neighbourhood Plan with the support of the Rural Community Council of Essex (RCCE) in light of the emergent and revised Tendring District Council Local Plan, which reflects the adjustments to the National Planning Policy Framework, set for release on December 20th 2024.
B: it is proposed to devolve to the clerk to seek professional planning advice in support of the above policy review.
12.24.246 Review of the Pigeon developments proposal for land adjacent to Staunton Gate: council to discuss the meeting held on the 26th of November and the consultation held on the 4th of December at St Andrews Church Hall. Council to consider the current proposals for further housing development adjacent to Staunton Gate North on Cockaynes Lane.
12.24.247 Section 106 Monies review: The clerk to read out the S106 report provided by K. Childs S106 officer at Tendring District Council. Councillors to review attached XL document sent with agenda.
12.24.248 Staunton Gate: Land Acquisition (Cockaynes Lane North) Update and our financial holdings as a result of Planning Gains from the development.
12.24.249 Staunton Gate Allotments: Due to recent adverse weather conditions (Storm Bert) the new allotments at Staunton Gate have partially flooded. Council to consent to the clerk seeking quotations for a French drain/soakaway to prevent flooding of the Staunton Gate allotments.
12.24.250 Allotment Polytunnel Cover (Wivenhoe Road allotments) – It is proposed that a replacement cover is purchased; budget £130.
12.24.251 Toilet Block: A: Council to approve the expenditure of approximately £18,000 on purchase and delivery of prefabricated toilet block for playing filed site. B: Council to approve installation Costs of approximately £2000 for toilet block: Electricity, Mains Water, Moving of perimeter fence, drainage final connection.
12.24.252 Youth Council: It is proposed that Alresford Parish Council explores the potential to form an Alresford Youth Council.
12.24.253 Closer Working with Tendring District Council: Report
12.24.254 District Councillor’s report (Written Report) and 5 min verbal report.
12.24.255 Essex County Councillor Report (Written Report) and 5 min verbal report.
12.24.256 Replacement fruit trees: Council to approve the purchase of two 5 foot high fruit trees for the playing field, Budget of approximately £54
12.24.257 It is proposed that Alresford Parish Council agrees to purchase additional externally compatible Wi-Fi boosters. The farmers market tenants and organisers have requested additional Wi-Fi boosters to ensure they can take card payments whilst attending the market held in the Village Hall Car Park, and offered to pay for them. This requires council approval.
12.24.258 Website Update. Clerk to report
12.24.259 Councillor Photographs: Council to discuss and decide on:
A; Do councillors collectively wish to include photographs of themselves in the public domain of a website?
B; Individually are there councillors who would prefer not to do so?
C; If councillors wish to have photographs of themselves on the site, then council needs to discuss and commission a portrait headshot session so all images are consistent.
12.24.260 PCSO/Police Report.
12.24.261 Clerks Report.
12.24.262 Meeting Ends
prepared by the Clerk /Proper Officer: Matt Cooke 28.11.24
Pigeon Developments, parish consultation set for December 4th 2.30pm to 7.30pm.
26 November 2024
Dear Residents and Business Owners
Pigeon developments seek the opinion and feedback of residents and businesses on an outline development proposal for land adjacent to the Village Settlement Boundary north of Cockaynes lane, and adjacent to the Taylor Wimpey Staunton Gate North site.
Please see below the PDF File inviting residents to attend and have their say.
File: PigeonDevelopmentsAlresfordLeafletDec2024.pdf
The Development company have yet to make a full development application to the principal planning authority, which is Tendring District Council, and with whom the final decision on rejection or approval rests.
Alresford has a neighbourhood plan in place which defines the settlement boundary and this must be considered by the principal planning authority in their decision making process.
Until such time as a full application is made the Parish Council is unable to comment or represent residents natural concerns to avoid any accusation of pre-determination, but the Parish Council will have to be consulted as a statutory consultee, and will represent the community formally at the appriopriate time.
Message From Essex Highways regarding road closures for Alresford
11 November 2024
Dear Residents and Business Owners
Repair works to Alresford Bridge, B1027 St Osyth Road, Alresford, Tendring
We are writing to advise you that preparations are being made to carry out works to Alresford Bridge located on B1027 St Osyth Road, Alresford, Tendring.
These works will be carried out over two weekends as outlined below, during which time the structure will be fully closed to traffic. This will allow essential maintenance to be carried out safely to the bridge’s soffits, as well as trial hole investigations to the top side of the structure.
Proposed dates/times of road closure (timings may be subject to change):
•
From 7am on Saturday 16 November, with the road reopening on Sunday 17 November at 9pm.
•
From 7am on Saturday 23 November, with the road reopening on Sunday 24 November at 9pm.
During these times St Osyth Road will be closed between the junction of Coach Road and Wivenhoe Road.
We appreciate these works may cause temporary noise and inconvenience, for which we would like to apologise.
Dates may be subject to change if the works are affected by poor weather or if unforeseen issues arise. The latest information will be displayed on site signage.
To view information about these works and others in your area visit One.Network. You can also follow the @essexhighways twitter feed for updates.
If you have any queries relating to these works please contact the Essex County Council customer service team using their online form: www.essex.gov.uk/enquiries. For urgent highway matters please telephone: 0345 603 7631.
We would like to thank you in advance for your patience and co-operation while we carry out these works.
Yours faithfully
Essex Highways
File: Example-residentletter.pdf
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 6th of November 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
File: 11_2024_Agenda_APC-1.docx
prepared by the Clerk /Proper Officer: Matt Cooke 31.10.24
ALRESFORD PARISH COUNCIL
NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE
Wednesday 16th October 2024 at 10.00am
To: Members of the Alresford Parish Council Finance Committee
You are hereby summoned to attend a meeting of the Finance Committee to be held on Wednesday 16th October 2024 in the Pavilion, Ford Lane.
The press and members of public are cordially invited to attend.
Agenda
File: FinanceCommitteeAgenda16thOctober2024.pdf
Angela Baxter - RFO 11th October 2024
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 2nd of October 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
prepared by the Clerk /Proper Officer: Matt Cooke 26.09.24
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 4th of September 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
prepared by the Clerk /Proper Officer: Matt Cooke 29.08.24
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 3rd of July 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
Notice of ROAD CLOSURES:
21.07.24 Station Road Alresford
ROAD TRAFFIC REGULATION ACT 1984 - SECTION 14(1)
Temporary Traffic Regulation Order of Station Road, Alresford CP
Please click on the following link https://one.network/?tm=138282034 to find details of the intended closure of Station Road, due to commence on 21st July 2024 for 7 hours. The closure is required for the safety of the public and workforce while Network Rail Infrastructure Ltd undertakes track repair.
Essex Streetworks Team
ALRESFORD PARISH COUNCIL
NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE
Thursday 13th June 2024 at 10.00am
To: Members of the Alresford Parish Council Finance Committee
You are hereby summoned to attend a meeting of the Finance Committee to be held on Thursday 13th June 2024 in the Pavilion, Ford Lane.
The press and members of public are cordially invited to attend.
Agenda
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24/011 |
Apologies for absence: To note any apologies.
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24/012 |
Declaration of interests: To state any interests in the below agenda items.
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24/013 |
Minutes of the last Meeting: To approve and sign the minutes of the meeting of the 21st March 2024.
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24/014 |
To receive an update on actions from the last meeting not covered elsewhere in this agenda.
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24/015 |
Summary of 4th Quarter of 2023/24. The summary has been circulated. To review any material variances and answer any questions. To review reserves.
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24/016 |
Financial Regulations NALC produced New Model Financial Regulations for Local Council in April 2024. To review the New Model and agree the adaptations of the template for the council.
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24/017 |
Payment Cards i) Barclaycard. To discuss a recommendation to council that the full balance due be paid by direct debit every month. ii) Equals cards. To discuss a recommendation to council that it opens an Equals account for the purpose of providing named employees with a pre-paid card. To consider working balances for each card.
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24/018 |
Savings Accounts To discuss the opening an additional savings account/s and options available.
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24/019 |
Date of next meeting. The next meeting will be to review the year end finances.
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24/020 |
Meeting closes. |
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Angela Baxter - RFO 15th March 2024
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 5th of June 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
ALRESFORD PARISH COUNCIL
Annual Parish Council Meeting
Notice of meeting Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 1st of May 2024.
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
prepared by the Clerk /Proper Officer: Matt Cooke 27.04.24
ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 3rd of April 2024.
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
File: 04_2023_Agenda_APC-1.docx
Prepared by the Clerk/Proper Officer: Matt Cooke 26.03.24
Essex County Council Minerals Planning Consultation
Please find below documents and web links in order to make your views known to the Essex County Council Mineral Planning consultation.
Additionally we publish the councils collective response to proposed sites A67 and A71.
DEADLINE FOR SUBMISSIONS EXTENDED TO APRIL 9th
File: 02_ChurchFarmA67response7finalECC.pdf
File: 03_LodgeFarmA71Response3finalECC.pdf
File: Responseform-Candidatesitesreport1.pdf
File: essex-minerals-local-plan-adopted-july-2014.pdf
URL: https://consultations.essex.gov.uk/planning/rmlpr-2024/
Hard copies of objections can be mailed to:
Freepost RTKH-XUBZ-CJZS,
Essex County Council,
Minerals Planning Consultation,
County Hall,
Chelmsford,
Essex,
CM1 1QH
ALRESFORD PARISH COUNCIL
NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE
Thursday 21st March 2024 at 10.00am
To: Members of the Alresford Parish Council Finance Committee
You are hereby summoned to attend a meeting of the Finance Committee to be held on Thursday 21st March 2024 in the Pavilion, Ford Lane.
The press and members of public are cordially invited to attend.
Agenda
File: FinanceCommitteeAgenda21stMarch2024.pdf
Angela Baxter - RFO 15th March 2024
ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 6th of March 2024.
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
Prepared by the Clerk/Proper Officer: Matt Cooke 27.02.24