ALRESFORD PARISH COUNCIL

Parish Council Meeting

AGENDA

 

Notice of meeting

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 6tht of July 2022.

Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.

Councillors are hereby summoned to attend the Parish meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:

 

AGENDA ITEMS

07.22.2161      Announcements

07.22.2162      Apologies for Absence.

07.22.2163      Minutes of the last monthly meeting: To approve the minutes of the Parish Council meeting of the 1st of June 2022.

 

07.22.2164      Declarations of Interest.

07.22.2165      Public Forum (members of the public and guests can address the Council) Time limit 3 mins per person. Item limited to 10 minutes.

 

07.22.2166      Finance Matters

June Finance Report - Council to review and approve.

 

07.22.2167      Internal Auditors Report.

Council to consider the internal auditor report from Heelis and Lodge

 

07.22.2168      Annual Governance and Annual Return for 2021-2022.

  1. Year-end figures to review & approve.
  2. To Approve Annual Governance Statement (section 1).
  3. To approve Accounting Statement (section 2).

07.22.2169      Planning Matters: Review of applications (presented on screen)

 

Proposal: 22/00855/FULHH Proposed new single storey annexe to rear of 48 station road, Alresford.

22/00855/FULHH        Location: 48 Station Road, Alresford Essex CO7

 

07.22.2170      Projects update:  council to review.

  1. Public convenience/Toilet block for the Playing Field.
  2. Gravel and Pothole repairs St Peters.
  3. EV Charge points in car park
  4. Public realm improvements.
  5. Hanging Baskets.
  6. Parking issues at various village locations.
  7. Vegetation maintenance at the new development sites.

 

07.22.2171      Kerbstone renewal:

  1. It is resolved that following satisfactory initial results on Chestnut Road under the Highways Devolution Scheme Pilot, that APC budgets a further £5000 towards kerbstone and pavement improvements.
  2. It is resolved that Council contact Essex County Council Highways, to petition the urgent address of partnership working, to improve several footpath and kerbstone issues in Alresford.

 

07.22.2172      Personnel announcements.

1:   A new part-time handy-person has now been appointed, and began work with Alresford Parish Council on July 1st, working 20 hours a month. We welcome Jason Spurgeon to the small council staff team.

 

2:   Following the RFO and Assistant clerk’s completion of another full years’ service of exemplary work, the RFO has accrued another Spinal Column Point moving from SCP 17 to 18.

 

3:   Following the Clerk completing his initial iLCA qualification at the end of December 2021, he accrued a single Spinal Column Point moving from SCP 23 to 24 backdated to 01. 01. 2022.

 

07.22.2173      Update. Alresford Parish Council awarded 35 Village Awards certificates recognising outstanding contribution to the community.

 

07.22.2174      Update. Council has begun the process of consulting residents of Munson gardens and to date we have received 6 responses from 10 residents with one neutral response, three for and two against.

 

07.22.2175      Update. Section 106 money. Potential to draw down based on design and quotations for projects and play equipment.

 

07.22.2176      PCSO/Police Report.

 

07.22.2177      Clerks Report

 

07.22.2178      District Councillor’s report (Written Report) and 3 min verbal report

 

07.22.2179      Essex County Councillor Report (Written Report) and 3 min verbal report

 

07.22.2180      Meeting Ends

 

Prepared by the Clerk/Proper Officer:  Matt Cooke   29.06.22


ALRESFORD PARISH COUNCIL
Annual Parish Council Meeting
Minutes of the Annual Parish Council Meeting held on 4th May 2022
at 7.30pm in the Pavilion, Ford Lane, Alresford


Minutes

File: 05_2022_Approved_Minutes.pdf

 

ALRESFORD PARISH COUNCIL

Parish Council Meeting

AGENDA

Notice of meeting

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 1st of June 2022. Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.

Councillors are hereby summoned to attend the Parish meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:

 

AGENDA ITEMS

File: 06_2022_Agenda_APC.docx

NOTICE

 

        Annual Parish Meeting

 

The annual meeting of the Parish (electors)  to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 11th May 2022, one week after the Annual Parish Council meeting.

The Chairman will read the annual report and comments from the electorate will be heard.

 

Face coverings may be worn if attendees wish to do so.

 

AGENDA ITEMS

 

05.22.001        Chairmans Report. Chairman of the Parish Council to present annual Parish Report.

 

05.22.002        Volunteer Awards List: Chairman to read out recipients list.

 

05.22.003        Public Forum. Parish electorate have an opportunity to speak on matters of local residents’ concerns.

 

05.22.004        Meeting Ends

 

Prepared by the Clerk/Proper Officer:  Matt Cooke   26.04.22

ALRESFORD PARISH COUNCIL
Annual Parish Council Meeting
AGENDA
Notice of meeting


Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday
4th May 2022. Face coverings may be worn should attendees wish to do so. Hand sanitiser will
be available.

 

Councillors are hereby summoned to attend the Parish meeting of Alresford Parish Council, by
the clerk and proper officer for the purpose of transacting the following business:


AGENDA ITEMS

File: 05_2022_DRAFT_Agenda_Rev1_APC_AM.docx


ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting


Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday
6th April 2021. COVID-19 precautions will continue to be in place. Cases have risen to an all-time high in the Tendring Area.

 

Councillors are hereby summoned to attend the Parish meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:

 

AGENDA

File: 04_2022_DRAFT_V2_AgendaAPC004.docx

 

ALRESFORD PARISH COUNCIL

NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE

 

Thursday 17th March 2022 at 11.30am

 

To: Members of the Alresford Parish Council Finance Committee

 

You are hereby summoned to attend a meeting of the Finance Committee to be held on Thursday 17th March 2022 in the Pavilion, Ford Lane.

 

The press and members of public are cordially invited to attend.

 

Agenda

 

 

22/001

Apologies for absence: To note any apologies.

 

22/002

Declaration of interests: To state any interests in the below agenda items.

 

22/003

Minutes of the last Meeting: To approve and sign the minutes of the meeting of the 30th March 2021.

 

22/004

To receive an update on actions from the last meeting not covered elsewhere in this agenda.

 

22/005

Summary of 3rd Quarter of 2020/21.

The summary has been circulated. To review any material variances and answer any questions.

 

22/006

Grant Applications 2022/23

i)               To consider and agree the applications made for grants.

ii)              To consider a donation of £100 to DEC Red Cross Ukraine Appeal.

 

22/007

Cleaning Contract

To consider an increase to the hourly cleaning rate for recommendation to the council. Do hours also need to be considered?

 

22/008

Review of Finance Committee Terms of Reference

An update is required for the delegated power to examine applications and award grants, following on from council resolution 02.22.2050. Any other changes required? For recommendation to the council.

 

22/009

Review of Financial Regulations

An update is required for the delegated power to examine applications and award grants, following on from council resolution 02.22.2050. Any other changes required?

 

22/010

Review of quarterly bank reconciliations by a non-signatory of the bank account.

 

22/011

Meeting closes

 

 

 

 

 

Angela Baxter – Assistant Parish Clerk & RFO

11th March 2022

ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting


Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday
2nd March 2021. COVID precautions will continue to be in place.
Councillors are hereby summoned to attend the Parish Council meeting of Alresford Parish
Council, for the purpose of transacting the following business:


AGENDA

File: 03_2022_DRAFT_V2_AgendaAPC.pdf

ALRESFORD PARISH COUNCIL

Parish Council Meeting

 

Notice of meeting

 

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 2nd February 2021. COVID-19 precautions will continue to be in place.

Councillors are hereby summoned to attend the Parish Council meeting of Alresford Parish Council, for the purpose of transacting the following business:

 

AGENDA

File: 02_2022_DRAFT_AgendaAPC_V22.docx

 

ALRESFORD PARISH COUNCIL

Parish Council Planning Committee Meeting

 

Notice of meeting

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford

at 7.00pm on Monday 17th January 2022.

Social distancing will still apply due to COVID-19 precautions.

Please note seating arrangements on arrival.

Masks must be worn.

COVID test to be done max 24hrs, min  2hrs before.

You are hereby summoned to attend the Planning Committee meeting of Alresford Parish Council, for the purpose of transacting the following business:

 

AGENDA

File: AgendaAlresfordParishCouncilPlanningCommittee17-01-22.pdf

 

 

29.12.2021 Notice Of Alresford Parish Council Meeting

 

File: 01_2022_DRAFT_AgendaAPC.pdf

06.10.21

 

Alresford Parish Council Audit Documents

 

Downloadable PDF Files are available within the finance section of the website.

Below are Jpeg images of the audit files previously uploaded to the finance section..

 

 

 

 

 

 

 

 

 

Local History Project: The Roll Of Honour

 

Local historian Rob Butcher has compiled the two linked PDF Files on the Roll of Honour for Alresford War Memorial based on World War 1 records.

 

File: 1914RollofHonourNovember26th2021twocolumns.pdf

 

File: AlresfordBookDraftRJButcherNovember26th2021.pdf

 

 

In the coming year Rob plans to:-

(1) keep on researching the history of the parish;

(2) establish an Alresford, Essex Local History website;

(3) continue researching the "Roll of Honour" using the weekly released "Burnt Papers" (WO363) and 1921 Census Records from January 6th - investigate applying for a heritage grant from the National Lottery (Wivenhoe got £9000 in 2016 for research, website, PCs and publishing);

(4) adding QR codes (linked to the website) at the War Memorial and listed buildings (Starting with St Peter's). This can also serve as an interim measure at the War Memorial until we have full details of all who served/died from the Parish;

(5) establish with Cllr Ann Wiggins the Alresford History Group - monthly meetings and annual calendar;

(6) help villagers with family and history searches by printing out the Census Returns (1801-1921); Parish Registers; 1840 tithe map and allocation; c1919 hand-drawn map. Folders placed in the Village Hall, Pointer and St Andrew's Church;

(7) film a history guided walk as Routes for Roots with link via the website;

(8) investigate having/making local history/map boards at the key crossroads ("You are here")

(9) continue looking for grants to aid the above.

 

24.11.2021 NOTICE OF PARISH COUNCIL MEETING

File: 12_2021_AgendaAPC.pdf

File: FinanceCommitteeAgenda18thNovember2021.docx

 

There is a meeting of the Finance Committee on the 18th of November at the Pavilion. Start time 11am.

29.09.2021

 

ALRESFORD PARISH COUNCIL

Parish Council Meeting

 

Notice of meeting

 

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 6th October 2021. COVID-19 precautions will continue to be in place.

 

Councillors are hereby summoned to attend the Parish Council meeting of Alresford Parish Council, for the purpose of transacting the following business:

 

AGENDA

File: 10_2021_AgendaAPC.pdf

 

22nd September 2021

 

ALRESFORD PARISH COUNCIL

Parish Council Planning Committee Meeting. Proposed Agenda

 

Notice of meeting

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.00pm on Wednesday 29th September 2021.

 

Social distancing will still apply due to COVID-19 precautions. Please note seating arrangements on arrival.

 

You are hereby summoned to attend the Parish Council meeting of Alresford Parish Council Planning Committee, for the purpose of transacting the following business:

 

AGENDA

File: AgendaAlresfordParishCouncilPlanningCommittee29-09-21.pdf

 

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14th September 2021

 

Alresford Neighbourhood Plan Referendum Results.

 

Voting took place on Thursday September 9th 2021 at the Pavillion.

 

Voter turn out was 24.7%, of which 96.4% voted in favour of the plan. 
Yes votes: 483

No votes: 18

 

Declaration Of Result of Referendum

23rd July 2021

 

 

 

 

 

 

 

 

 

30th April 2020

 

The below link has been made available via www.resus.org.uk, this is for anyone who finds themselves having to perform CPR/Defibrillation in an out of hospital setting during the current climate.

 

https://www.resus.org.uk/media/statements/resuscitation-council-uk-statements-on-covid-19-coronavirus-cpr-and-resuscitation/covid-community/

 

15th April 2020

May 2020 Annual Report

Due to the Coronavirus restrictions the Parish Councils Annual Parish Meeting will not be held. The below link is a report which has been put together to keep you updated.

 

https://www.youtube.com/watch?v=S1FIiZyp_KM&feature=youtu.be

18th March 2020

 

Alresford Parish Council

 

Affected / Worried by Coronavirus Covid 19 ??

Self-isolating??

 

If you know of anyone who is

affected/worried by the coronavirus and they, or you, need a helping hand with food or other essential supplies, you can telephone the following Parish Councillors:

 

Chairman, Frank Belgrove, 

Telephone 01206 823739. - there is an answerphone 24/7 so leave a message and he will get back to you the same day. 

 

Vice Chairman, Ernie Osborne,

Telephone 01206 822168.

 

District and Parish Councillor Ann Wiggins,

01206 825153.