ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday
5th of October 2022. Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
Councillors are hereby summoned to attend the Parish meeting of Alresford Parish Council, by
the clerk and proper officer for the purpose of transacting the following business:
AGENDA ITEMS
10.22.2228 Announcements
10.22.2229 Apologies for Absence.
10.22.2230 Minutes of the last monthly meeting: To approve the minutes of the Parish Council meeting of the 7th of September 2022.
10.22.2231 Declarations of Interest. Councillors to declare pecuniary and non pecuniary interests in agenda items.
10.22.2232 Public Forum This council is committed to community engagement and welcomes members of the public to contribute in this part of the meeting. Time limit 3 mins per person. Item limited to 10 minutes.
During the public forum: Members of the public and guests can address the Council on matters presented on the publicised agenda. Council can only take decisions on agenda items. Matters raised not on the agenda can be carried forward for a response later. Any questions not presented to council far enough in advance may be noted and responded to at another time.
After the public forum: Members of the public are asked to respect that this is a meeting to conduct council business and interruptions during the remainder of the meeting are not permitted.
10.22.2233 Finance Matters: August Finance Report - Council to review and approve.
10.22.2234 Christmas: Council to approve a budget for Station road Christmas Tree, lights and decorations.
10.22.2235 Remembrance Day Wreath: Council to approve the purchase of a Remembrance Day wreath.
10.22.2236 Environment working party. The environment Working Party to be tasked with preparing reports on:
i: Petitions regarding dogs
ii: Plans to demolish the sand barge jetty at Alresford creek.
iii: Air Pollution (quarry dust) in parts of Alresford.
iv: Noise disturbance (mainly industrial) to residents and how best to address the issue.
10.22.2237 Public realm Improvements. Councillor Clark to present and report on the findings of the appointed consultants.
10.22.2238 District Councillor’s report (Written Report) and 5 min verbal report
10.22.2239 Essex County Councillor Report (Written Report) and 5 min verbal report
10.22.2240 Playing Field. Updates:
i: Play Equipment
ii: Council to authorize expenditure for concrete base to site memorial bench for Jane Lee.
iii: Multiple Games Area Use- updates and resolution to obtain three quotes for independent survey of site.
iv: Modular Toilets update.
10.22.2241 Brett Aggregates/Haul road. Update on safety improvements.
10.22.2242 Additional Bin/Double Bin- Staunton Gate at Junction with Station road: council to discuss additional bin at Staunton gate pedestrian walkway and/or siting of Double bin in main shopping area of Station Road.
10.22.2243 New Residents Welcome Working Party report. Working party to present report on first meeting and to seek a resolution to provide a budget for the Welcome Event.
10.22.2244 Domestic Violence: Council to consider publicising various new schemes.
10.22.2245 Cessation of cleaning contract. Resolution for clerk to obtain three quotations for new cleaning services. Clerk to appoint temporary cleaning service in the interim
10.22.2246 The Death of Her Majesty Queen Elizabeth II, and the accession of King Charles III.
i: Operation London Bridge: brief report
ii: Council to consider the suggestion that a flagpole is erected close to the Pavilion.
10.22.2247 AGAR (Annual Governance and Accountability Return): PFK Littlejohn report and findings.
10.22.2248 Council to authorise expenditure of £150. Soil improver and compost for public realm flower beds.
10.22.2249 PCSO/Police Report. Policing update and PCSO crime report.
10.22.2250 Clerks Report
10.22.2251 Meeting Ends
Prepared by the Clerk/Proper Officer: Matt Cooke 28.09.22
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday
7th of September 2022. Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
Councillors are hereby summoned to attend the Parish meeting of Alresford Parish Council, by
the clerk and proper officer for the purpose of transacting the following business:
NOTICE
Temporary Diversion of Pedestrians on the Marsh Farm Public Right of Way.
A temporary notice of a diversion of a PRoW has been announced by the owner for Marsh Farm Lane as potholes are to be repaired. Essentially walkers will be diverted into a field then back onto the path.
PUBLIC NOTICE
The Essex County Council
(Various Roads, Land North of Cockaynes Lane Development, Alresford)
(20mph Zone) Order 2022
Notice is hereby given that Essex County Council Has Made the above Order under Sections 84
(1) (a) and (2) and Part III of Schedule 9 of the Road Traffic Regulation Act 1984.
Effect of the Order: To introduce a 20mph Zone on the following lengths of roads (Land North of Cockaynes Lane Development), Alresford in the District of Tendring:
Date of operation: The Order will come into operation on 11 August 2022.
Further details: If you need to view a hard copy of the order and plans please call 07786125874
(or text) to arrange a suitable time to inspect the documents. Documents can be made available for inspection 8.30am-5.30pm Mon-Thurs and 8.30am-5pm on Friday at Essex County Council, County Hall E block main reception, Market Road, Chelmsford if so required. Alternatively documents can be posted to you upon request.
Application to the high court: Anyone who wishes to question the validity of the Order of any provision contained in it on the grounds that it is not within the powers conferred by the Road Traffic Regulation Act 1984 or on the grounds that any requirement of the Act, or any instrument made under it, has not been complied with in relation to the Order, may within six weeks from the date of the making of the Order apply to the High Court for this purpose.
Dated: 4 August 2022
County Hall Essex County Council
Chelmsford Network Assurance
Road Description
Victoria Avenue, Alresford From a point approximately 8.1 metres from its junction with Cockaynes Lane for its entire length. Jefferson Avenue, Alresford From its junction with Victoria Avenue for its entire length including all turning heads. Pershore Way, Alresford From its junction with Victoria Avenue to its junction with Opal Way (entire length).
Opal Way, Alresford From its junction with Pershore Way for its entire length
including all turning heads. Mallard Way, Alresford From its junction with Pershore Way for its entire length including all turning heads.
Link to PDF File Notification:File: HasMadeNotice-V1.pdf
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 3rd of August 2022. Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
Councillors are hereby summoned to attend the Parish meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
ALRESFORD PARISH COUNCIL
Parish Council Meeting
Minutes of the Parish Council Meeting held on 1st June 2022
at 7.30pm in the Pavilion, Ford Lane, Alresford
Minutes
File: 06_2022_minutes-approved.pdf
ALRESFORD PARISH COUNCIL
Annual Parish Council Meeting
Minutes of the Annual Parish Council Meeting held on 4th May 2022
at 7.30pm in the Pavilion, Ford Lane, Alresford
Minutes
File: 05_2022_Approved_Minutes.pdf
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 6th of July 2022.
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
Councillors are hereby summoned to attend the Parish meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
AGENDA
File: 07_2022_Agenda_APC_V2.pdf
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 1st of June 2022. Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
Councillors are hereby summoned to attend the Parish meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
AGENDA ITEMS
NOTICE
Annual Parish Meeting
The annual meeting of the Parish (electors) to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 11th May 2022, one week after the Annual Parish Council meeting.
The Chairman will read the annual report and comments from the electorate will be heard.
Face coverings may be worn if attendees wish to do so.
AGENDA ITEMS
05.22.001 Chairmans Report. Chairman of the Parish Council to present annual Parish Report.
05.22.002 Volunteer Awards List: Chairman to read out recipients list.
05.22.003 Public Forum. Parish electorate have an opportunity to speak on matters of local residents’ concerns.
05.22.004 Meeting Ends
Prepared by the Clerk/Proper Officer: Matt Cooke 26.04.22
ALRESFORD PARISH COUNCIL
Annual Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday
4th May 2022. Face coverings may be worn should attendees wish to do so. Hand sanitiser will
be available.
Councillors are hereby summoned to attend the Parish meeting of Alresford Parish Council, by
the clerk and proper officer for the purpose of transacting the following business:
AGENDA ITEMS
ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday
6th April 2021. COVID-19 precautions will continue to be in place. Cases have risen to an all-time high in the Tendring Area.
Councillors are hereby summoned to attend the Parish meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
AGENDA
File: 04_2022_DRAFT_V2_AgendaAPC004.docx
ALRESFORD PARISH COUNCIL
NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE
Thursday 17th March 2022 at 11.30am
To: Members of the Alresford Parish Council Finance Committee
You are hereby summoned to attend a meeting of the Finance Committee to be held on Thursday 17th March 2022 in the Pavilion, Ford Lane.
The press and members of public are cordially invited to attend.
Agenda
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22/001 |
Apologies for absence: To note any apologies.
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22/002 |
Declaration of interests: To state any interests in the below agenda items.
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22/003 |
Minutes of the last Meeting: To approve and sign the minutes of the meeting of the 30th March 2021.
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22/004 |
To receive an update on actions from the last meeting not covered elsewhere in this agenda.
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22/005 |
Summary of 3rd Quarter of 2020/21. The summary has been circulated. To review any material variances and answer any questions.
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22/006 |
Grant Applications 2022/23 i) To consider and agree the applications made for grants. ii) To consider a donation of £100 to DEC Red Cross Ukraine Appeal.
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22/007 |
Cleaning Contract To consider an increase to the hourly cleaning rate for recommendation to the council. Do hours also need to be considered?
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22/008 |
Review of Finance Committee Terms of Reference An update is required for the delegated power to examine applications and award grants, following on from council resolution 02.22.2050. Any other changes required? For recommendation to the council.
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22/009 |
Review of Financial Regulations An update is required for the delegated power to examine applications and award grants, following on from council resolution 02.22.2050. Any other changes required?
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22/010 |
Review of quarterly bank reconciliations by a non-signatory of the bank account.
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22/011 |
Meeting closes |
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Angela Baxter – Assistant Parish Clerk & RFO
11th March 2022
ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday
2nd March 2021. COVID precautions will continue to be in place.
Councillors are hereby summoned to attend the Parish Council meeting of Alresford Parish
Council, for the purpose of transacting the following business:
AGENDA
ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 2nd February 2021. COVID-19 precautions will continue to be in place.
Councillors are hereby summoned to attend the Parish Council meeting of Alresford Parish Council, for the purpose of transacting the following business:
AGENDA
File: 02_2022_DRAFT_AgendaAPC_V22.docx
ALRESFORD PARISH COUNCIL
Parish Council Planning Committee Meeting
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford
at 7.00pm on Monday 17th January 2022.
Social distancing will still apply due to COVID-19 precautions.
Please note seating arrangements on arrival.
Masks must be worn.
COVID test to be done max 24hrs, min 2hrs before.
You are hereby summoned to attend the Planning Committee meeting of Alresford Parish Council, for the purpose of transacting the following business:
AGENDA
File: AgendaAlresfordParishCouncilPlanningCommittee17-01-22.pdf
06.10.21
Alresford Parish Council Audit Documents
Downloadable PDF Files are available within the finance section of the website.
Below are Jpeg images of the audit files previously uploaded to the finance section..
Local History Project: The Roll Of Honour
Local historian Rob Butcher has compiled the two linked PDF Files on the Roll of Honour for Alresford War Memorial based on World War 1 records.
File: 1914RollofHonourNovember26th2021twocolumns.pdf
File: AlresfordBookDraftRJButcherNovember26th2021.pdf
In the coming year Rob plans to:-
(1) keep on researching the history of the parish;
(2) establish an Alresford, Essex Local History website;
(3) continue researching the "Roll of Honour" using the weekly released "Burnt Papers" (WO363) and 1921 Census Records from January 6th - investigate applying for a heritage grant from the National Lottery (Wivenhoe got £9000 in 2016 for research, website, PCs and publishing);
(4) adding QR codes (linked to the website) at the War Memorial and listed buildings (Starting with St Peter's). This can also serve as an interim measure at the War Memorial until we have full details of all who served/died from the Parish;
(5) establish with Cllr Ann Wiggins the Alresford History Group - monthly meetings and annual calendar;
(6) help villagers with family and history searches by printing out the Census Returns (1801-1921); Parish Registers; 1840 tithe map and allocation; c1919 hand-drawn map. Folders placed in the Village Hall, Pointer and St Andrew's Church;
(7) film a history guided walk as Routes for Roots with link via the website;
(8) investigate having/making local history/map boards at the key crossroads ("You are here")
(9) continue looking for grants to aid the above.
File: FinanceCommitteeAgenda18thNovember2021.docx
There is a meeting of the Finance Committee on the 18th of November at the Pavilion. Start time 11am.
29.09.2021
ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 6th October 2021. COVID-19 precautions will continue to be in place.
Councillors are hereby summoned to attend the Parish Council meeting of Alresford Parish Council, for the purpose of transacting the following business:
AGENDA
22nd September 2021
ALRESFORD PARISH COUNCIL
Parish Council Planning Committee Meeting. Proposed Agenda
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.00pm on Wednesday 29th September 2021.
Social distancing will still apply due to COVID-19 precautions. Please note seating arrangements on arrival.
You are hereby summoned to attend the Parish Council meeting of Alresford Parish Council Planning Committee, for the purpose of transacting the following business:
AGENDA
File: AgendaAlresfordParishCouncilPlanningCommittee29-09-21.pdf
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14th September 2021
Alresford Neighbourhood Plan Referendum Results.
Voting took place on Thursday September 9th 2021 at the Pavillion.
Voter turn out was 24.7%, of which 96.4% voted in favour of the plan.
Yes votes: 483
No votes: 18
23rd July 2021
30th April 2020
The below link has been made available via www.resus.org.uk, this is for anyone who finds themselves having to perform CPR/Defibrillation in an out of hospital setting during the current climate.
15th April 2020
May 2020 Annual Report
Due to the Coronavirus restrictions the Parish Councils Annual Parish Meeting will not be held. The below link is a report which has been put together to keep you updated.
https://www.youtube.com/watch?v=S1FIiZyp_KM&feature=youtu.be
18th March 2020
Alresford Parish Council
Affected / Worried by Coronavirus Covid 19 ??
Self-isolating??
If you know of anyone who is
affected/worried by the coronavirus and they, or you, need a helping hand with food or other essential supplies, you can telephone the following Parish Councillors:
Chairman, Frank Belgrove,
Telephone 01206 823739. - there is an answerphone 24/7 so leave a message and he will get back to you the same day.
Vice Chairman, Ernie Osborne,
Telephone 01206 822168.
District and Parish Councillor Ann Wiggins,
01206 825153.