File: FinanceCommitteeAgenda18thNovember2021.docx
There is a meeting of the Finance Committee on the 18th of November at the Pavilion. Start time 11am.
06.10.21
Alresford Parish Council Audit Documents
Downloadable PDF Files are available within the finance section of the website.
Below are Jpeg images of the audit files previously uploaded to the finance section..
29.09.2021
ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 6th October 2021. COVID-19 precautions will continue to be in place.
Councillors are hereby summoned to attend the Parish Council meeting of Alresford Parish Council, for the purpose of transacting the following business:
AGENDA
10.21.1956 Apologies for Absence
10.21.1957 Declarations of Interest
10.21.1958 Minutes of the last monthly meeting
To approve the minutes of the meeting of the 1st September 2021.
10.21.1959 Guest Speaker: A/Chief Inspector Martin Richards (Essex Police District Commander for Tendring) will address the Council. Councillors will have an opportunity to question the District Commander (15 min item).
10.21.1960 Public Forum (members of the public and guests can address the Council) Time limit 3 mins per person. Item limited to 10 minutes.
10.21.1961 Finance
September Finance Report - Council to review and approve.
10.21.1962 Energy Tariff:
Recommendation received from the Finance Committee that the council opt for the 24 month scheme with Octopus Energy
10.21.1963 Minerals and Waste Working Party Report
10.21.1964 Alresford Quarry haul road issues update.
10.21.1965 Planning Committee Report
10.21.1966 Alresford Neighbourhood Plan, update on referendum result and adoption of the Plan.
10.21.1967 Update on Colchester and Tendring Garden Community scheme and Tendring District Council Local Plan. (Cllr Simon Clark) Item not covered at previous meeting.
10.21.1968 Local Area Highways Panel meeting report and Alresford Highways issues update.
10.21.1969 Kerbstone Renewal.
Council to consider quotation received from the main contractor, and budget £2000.
10.21.1970 Deployment of Vehicle Activated Sign in Alresford.
Council to decide upon suitable locations for the Speed Indicator Device to be deployed.
10.21.1971 Environment five year plan.
Update on progress including i) EV Charging Points ii) Tree Planting iii) Pavilion heating/ventilating system iv) Tendring District Council - Climate Change Policy. Chelmsford Car Rally - is this appropriate for TDC to be pursuing without full consultation of all residents.
10.21.1972 Alresford Residents Pollution Concerns, idling engines at railway crossings. Cllr Osborne to report.
10.21.1973 Code of Conduct/Declarations of Interest
- i) Resolution: It is resolved that the Tendring District Council Code of Conduct document is adopted by Alresford Parish Council (subject to being adapted to meet the requirements of a Parish Council).
- ii) Declaration of Interests: Councillors to be reminded of the need to comply with the law, Standing Orders and the Code of Conduct relating to the declaring of interests.
10.21.1974 Highways Devolution
Resolution: It is resolved that Alresford Parish Council continues to upgrade and renovate highways signage using the remaining Highways Devolution grant monies for 2021-22 (Approx. £400)
10.21.1975 Youth Projects. Council to consider funding potential “one-off” projects involving young people (Art Music, Sport etc). These projects to be in partnership with St Andrews Church using DBS checked Youth Workers. Initial suggested budget £350.
10.21.1976 Tendring District Council sale/transfer of Wivenhoe Road Allotments to Alresford Parish Council. Update.
10.21.1977 District Councillor’s report (Written Report) and 3 min verbal report
10.21.1978 Essex County Councillor Report (Written Report) and 3 min verbal report
10.21.1979 Meeting Ends
Clerk/Proper Officer Matt Cooke
22nd September 2021
ALRESFORD PARISH COUNCIL
Parish Council Planning Committee Meeting. Proposed Agenda
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.00pm on Wednesday 29th September 2021.
Social distancing will still apply due to COVID-19 precautions. Please note seating arrangements on arrival.
You are hereby summoned to attend the Parish Council meeting of Alresford Parish Council Planning Committee, for the purpose of transacting the following business:
AGENDA
09.21. 0007 Apologies for absence
09.21. 0008 Minutes of last meeting.
09.21. 0009 Declarations of Interest
09.21. 0010 Appointment of Proper Officer (if required)
09.21. 0011 Planning. APPLICATION NO: 21/01490/VOC
PROPOSAL: Variation of condition 2 (Approved drawing numbers) of application 19/01261/FUL to allow for design amendments to Plots 2 and 3 and Site Layout Plan
LOCATION: Land adjacent to 2 Wivenhoe Road Alresford Essex CO7 8AD
09.21. 0012 Planning. APPLICATION NO: 21/01402/VOC
PROPOSAL: Proposed single storey rear extension to form additional Royal Mail sorting area for post office
LOCATION: Alresford Delivery Office, 55 Station Road, Alresford Essex CO7 8BX
09.21. 0013 Planning. APPLICATION NO: 21/01414/FUL
PROPOSAL: Proposed rear extension, new rear roof to replace existing gabled roofs, external alterations and new front dormer windpow.
LOCATION: 185 Wivenhoe road, Alresford, Essex, CO78AH
09.21. 0014. Meeting Ends
Clerk, Proper Officer – Mr Matt Cooke – 22nd September 2021
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14th September 2021
Alresford Neighbourhood Plan Referendum Results.
Voting took place on Thursday September 9th 2021 at the Pavillion.
Voter turn out was 24.7%, of which 96.4% voted in favour of the plan.
Yes votes: 483
No votes: 18
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4th August 2021
Notice of referendum by Tendring District Council - Alresford Neighbourhood Plan
File: AlresfordNeighbourhoodPlan-NoticeofReferendumAugust2021-1.pdf
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28th July 2021
Referendum update for the Alresford Neighbourhood Plan
The referendum will take place on the 9th September 2021, all the necessary information is available on the Tendring District Council website via the following link;
Alresford Neighbourhood Plan | Tendring District Council (tendringdc.gov.uk)
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23rd July 2021
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19th July 2021
NOTICE
As of the 19th July 2021 (after the Government lifted restrictions), The Pavilion is now open again for the public generally, this includes hiring for functions.
The Parish Council request that users of The Pavilion use the hand sanitiser provided when entering and leaving the building.
Recycling boxes:
At the moment no stock is held at The Pavilion. If you require boxes (including food waste caddies), please contact District Councillor Ann Wiggins on 01206 825153 to arrange delivery. WE DO NOT PROVIDE THE BAGS FOR THE FOOD CADDIES.
Thank you
ALRESFORD PARISH COUNCIL
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26th May 2021
Full Parish Council agenda for 2nd June 2021. Please use the following link for more information. Agendas and Minutes (alresfordpcessex.uk)
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14th April 2021
This year due to the current restrictions there will not be an Annual Parish Meeting, instead there will be an Annual Parish report. The report will be read out by the Chairman, there will be a recording made which will be added to the website. Any questions should be submitted in advance (by 19th April), if you wish to attend the Zoom for the report please contact the Clerk for details either at alresfordpc@outlook.com or on 01206 615117.
Many thanks
Alresford Parish Council
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30th March 2021
Parish Council Meeting - Please use below link to access agenda information
Agendas and Minutes (alresfordpcessex.uk)
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25th March 2021
Virtual Finance Committee Meeting Tuesday 30th March at 10.00am.
Please follow the link for the agenda.
Finance Committee Agenda 30th March 2021
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18th March 2021
ALRESFORD PARISH COUNCIL
NOTICE OF COMMITTEE MEETING - PLANNING COMMITTEE
Meeting to be held via telephone conference
Tuesday 23rd March 2021 Committees and Working Parties (alresfordpcessex.uk)
If you wish to comment on the planning application, please do so via Tendring District Council Planning | Tendring District Council (tendringdc.gov.uk) by 23rd March 2021.
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25th February 2021
COVID-19 Roadmap 2021
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19th February 2021
Virtual Finance Committee Meeting Wednesday 24th February at 2.15pm.
Please follow the link for the agenda.
Finance Committee Agenda 24th February 2021
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26th November 2020
Agenda for 2nd December 2020 (telephone conference), please use below link to access details.
Agendas and Minutes (alresfordpcessex.uk)
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26th November 2020
From the end of the current lockdown (2nd December 2020) Essex will be in tier 2 - High alert, the following restrictions apply. For more information please use the following link to access the Government website Local restriction tiers: what you need to know - GOV.UK (www.gov.uk)
Tier 2: High alert
This is for areas with a higher or rapidly rising level of infections, where some additional restrictions need to be in place.
In tier 2:
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you must not socialise with anyone you do not live with or who is not in your support bubble in any indoor setting, whether at home or in a public place
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you must not socialise in a group of more than 6 people outside, including in a garden or a public space – this is called the ‘rule of 6’
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businesses and venues can continue to operate, in a COVID-Secure manner, other than those which remain closed by law, such as nightclubs
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pubs and bars must close, unless operating as restaurants. Hospitality venues can only serve alcohol with substantial meals
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hospitality businesses selling food or drink for consumption on their premises are required to:
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provide table service only, in premises which sell alcohol
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close between 11pm and 5am (hospitality venues in airports, ports, transport services and motorway service areas are exempt)
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stop taking orders after 10pm
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hospitality businesses and venues selling food and drink for consumption off the premises can continue to do so after 10pm as long as this is through delivery service, click-and-collect or drive-through
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early closure (11pm) applies to casinos, cinemas, theatres, museums, bowling alleys, amusement arcades, funfairs, theme parks, adventure parks and activities, and bingo halls. Cinemas, theatres and concert halls can stay open beyond 11pm in order to conclude performances that start before 10pm
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public attendance at outdoor and indoor events (performances and shows) is permitted, limited to whichever is lower: 50% capacity, or either 2,000 people outdoors or 1,000 people indoors
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public attendance at spectator sport and business events can resume inside and outside, subject to social contact rules and limited to whichever is lower: 50% capacity, or either 2,000 people outdoors or 1,000 people indoors
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places of worship remain open but you must not socialise with people from outside of your household or support bubble while you are indoors there, unless a legal exemption applies
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weddings and funerals can go ahead with restrictions on numbers of attendees – 15 people can attend wedding ceremonies and receptions, 30 people can attend funeral ceremonies, and 15 people can attend linked commemorative events such as wakes or stonesettings.
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organised outdoor sport, and physical activity and exercise classes can continue
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organised indoor sport, physical activity and exercise classes will only be permitted if it is possible for people to avoid mixing with people they do not live with (or share a support bubble with). There are exceptions for indoor disability sport, sport for educational purposes and supervised sport and physical activity for under-18s, which can take place with larger groups mixing
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you can continue to travel to venues or amenities which are open, but should aim to reduce the number of journeys you make where possible
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if you live in a tier 2 area, you must continue to follow tier 2 rules when you travel to a tier 1 area. Avoid travel to or overnight stays in tier 3 areas other than where necessary, such as for work, education, youth services, to receive medical treatment, or because of caring responsibilities.You can travel through a tier 3 area as a part of a longer journey
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for international travel see the Foreign, Commonwealth and Development Office travel advice for your destination and the travel corridors list
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23rd November 2020
The annual not for profit grants are now available to apply for. Cut off date has been extended until 31st January 2021. please go to the following link for the application form and guidance notes Parish Council general information (alresfordpcessex.uk)
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5th November 2020
With the new restrictions now in place from today the 5th November 2020, please see the below link for information.
https://www.gov.uk/guidance/new-national-restrictions-from-5-november
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22nd October 2020
Virtual Finance Committee Meeting at 10am. Follow the link for the agenda.
Finance Committee Agenda 22nd October 2020
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1st October 2020
Alresford Parish Council - full council meeting agenda for October 2020, please follow the link or access via the main page menu on this website.
https://www.alresfordpcessex.uk/agendas_and_minutes.html
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24th August 2020
Tendring District Council Public Consultation for Alresfords Neighbourhood Plan
Please use the below link to access the plan.
To make comments on the Alresford Neighbourhood Plan, please contact the planning policy department by email planning.policy@tendringdc.gov.uk
or write to
William Fuller, Tendring District Council, Council Offices, Thorpe Road, Weeley, Essex, CO16 9AJ no later than 5pm on Monday 12th October 2020.
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29th May 2020
Alresford Parish Council full council meeting agenda for June 2020 please use the following link to access the information.
http://www.alresfordpcessex.uk/agendas_and_minutes.html
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ALRESFORD PARISH COUNCIL
NOTICE OF COMMITTEE MEETING - THE PERSONNEL COMMITTEE
Meeting to be held virtually via Zoom
Friday 29th May 2020 at 10.30am
The public are excluded (Local Government Act 1972)
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1st May 2020
Recycling Centre for Household (RCHW) Covid-19 FAQs
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What is the current status of the RCHW service in Essex?
All 21 Essex RCHW sites have been closed to the public since the 24 March in response to Government guidance to only leave your home for essential travel purposes, and to adopt social distancing measures to reduce the spread of COVID-19.
Essex CC stance on RCHW services is consistent with the CIVID-19 advice to stay at home and only leave for essential purposes
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What is the current status of the waste collection services provided by the districts?
- Currently all residual, food, clinical and trade waste services are operating as normal. - 78% of dry recycling services are operating as normal (the remaining are operating but with a reduced collection frequency). - 75% of garden waste services are operating as normal (a further 17% are likely to come back on-line in the next few weeks) - Approximately 66% of bulky waste services are currently suspended
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How does the position of Essex on RCHW services compare with other Waste Disposal Authorities?
All of the waste disposal authorities in the Eastern region closed their RCHW on or around the 24th March, and these services have remained closed since. It is estimated that approximately 90% of the RCHW sites in the country have been closed.
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How does the position of Essex district collection services compare with the national situation?
The waste collection services in Essex are operating more effectively than the national average. This has undoubtedly helped to relieve the public demand for RCHW as most waste types are being collected at the kerbside.
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Has fly-tipping increased since the RCHW closure?
Recording fly-tipping levels vary from week to week. It is therefore not possible to draw any conclusions from the available data. Operational team feedback is that the levels currently being seen are in line with normal fluctuations
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When is the government due to review it position on the current ‘lockdown’ advice to the public?
On the 16th April the Government announced an extension for ‘at least three weeks’ to the social distancing restrictions and the ‘stay at home’ advice currently in place
This week the government announced that they were asking councils to plan for the organised opening of household waste collection sites and that they would be publishing guidance on this. We expect to receive this guidance next week.
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What difference does closing the RCHWs make in tackling COVID-19?
The cornerstone of the governments approach to tackling COVID-19 is slowing its spread to enable critical services to cope.
This is achieved through both social distancing and avoiding all non-essential travel so as to reduce the potential for person to person contact and ease pressures on critical services. Closure of the RCHW has reduced the number of non-essential journeys in Essex by an estimated 65,000 a week
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Is there a public health implication to opening the centres?
The Director of Public Health currently advises that these centres remain closed.
Opening them would unnecessarily compromise social distancing and he would not support this, at this time when gains are fragile, and the government are rightly pressing social distancing to continue and advising people to stay at home.
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Did the Government recently advise that RCHW should be open, stating they are a critical service?
DEFRA recently produced guidance on the prioritisation of waste services in which RCHW services were classified as a ‘moderate priority’. The core waste collection services were classified as a ‘high priority’.
DEFRA confirmed that the need for RCHW services is more present if collection services start to fail. The efforts of Essex waste collection authorities have ensured core collections services have remained operational partially mitigating the need for RCHW to open.
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Did the recent DEFRA guidance state that a journey to a RCHW could be deemed ‘essential travel’?
DEFRA confirmed that a journey to a RCHW to dispose of waste would only be deemed essential travel, and therefore permitted under the current approach to tackling COVID-19, if ‘the build-up of waste in the home … pose a risk of injury or to health’.
The current good service status of all collection services in Essex is very good, meaning there is little risk of waste build up is occurring to a level where it could be deemed detrimental to health or cause risk of injury.
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What is the legal status of the guidance recently produced by DEFRA
This is non-statutory guidance aimed at assisting local authorities in making decisions. DEFRA recognised that local circumstances meant that the guidance and proposals may not be relevant to all.
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When will Essex consider re-opening the sites?
As the decision by Essex to close the RCHW sites was in response to the public health impacts of continuing to operate the sites any decision to reopen will also be based on public health advice.
It is likely that one of four scenarios will trigger a decision to reopen the RCHW sites 1) Government relax or amend the current guidance regarding social distancing or what constitutes essential travel 2) Waste collection services are unable to operate meaning the public health impacts of waste build up outweigh the public health impacts of opening the RCHW 3) The current restrictions continue to operate for an extended period of time meaning it is no longer practicable, reasonable or safe for residents to continue to store bulky waste at home |
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How quickly will the RCHW sites be open again to the public?
This will be led by government and public health advice. We are expecting an announcement from Government with regard to the current lockdown measures around the 8th May.
If at this point the essential travel measures are relaxed, we will commence activity to reopen RCHW centres.
It is expected that it will take a few weeks to remobilise the RCHW operation and be ready for the public
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Can social distancing be achieved at the centres?
In its guidance DEFRA confirmed that if RCHW sites are opened, it is essential that social distancing is maintained. We expect this to still be the case when Essex sites are opened
The Essex RCHW are not able to operate normally and achieve social distancing requirements.
Social distancing can only be achieved at the sites by limiting the number of users allowed on site at any one time, and working with users to ensure all social distancing rules are followed
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How many users will be allowed on site at any one time?
This will vary from site to site and will be communicated prior to the sites opening and following site surveys and discussion with the RCHW contractor.
The maximum number of users on site will be based on what can be achieved whilst maintain a 2m social distance.
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Once a decision is made to reopen the sites will all 21 RCHW sites open?
It is unlikely we will be able to achieve social distancing at all sites whilst operating a viable service.
Surveys are currently being undertaken and are due to be completed by the end of April however we are expecting that the smaller sites may not be able to reopen under social distancing requirements.
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How many sites can operate under social distancing requirements?
Subject to survey, we expect at least 70% of the sites could operate
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Which sites will not reopen when a decision is made to remobilise the RCHW service?
This is subject to survey however it is likely to be the smaller sites that would be difficult to operate with social distancing or those where impacts on the surrounding area will be significant.
The sites (subject to survey) that are likely to be more difficult to operate are Dovercourt, West Mersea, Mountessing, Waltham Abbey and Lawford, Burnham Other sites where queuing can cause problems within the neighbourhood will also be subject to special consideration would include Rayleigh and Pitsea.
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Have the sites that won’t reopen been decided?
No - this is subject to survey and discussion with our contractor.
Every effort will be made to open as many sites as possible and we expect to be able to confirm sites for initial re-opening by the end of the month.
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Will all the sites open at the same time?
It is our intention to reopen all sites, where social distancing can be effectively manged and the site is viable, on the same day to spread the load.
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Why don’t you open all sites even if you can only allow one vehicle on site at a time?
Where sites can only accommodate a very low number of vehicles at any one time it is more beneficial to utilise these staff on larger sites where more users can be accommodated.
Our focus will remain on providing as many sites as possible and being able to accommodate as many users as possible
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Will a booking system be operated to manage users at the site?
A booking system has been considered as an approach to manage throughput, however development and testing of a system is likely to delay the re-opening of the sites and will slow access into the sites whilst car registrations are checked.
As it is important, we are able to get users through the site quickly and we want to be able to accommodate as many users as possible in a day, we are proposing to reopen the sites without a booking system.
This position will be reviewed if the sites become overwhelmed.
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What restriction will be placed on users?
We will not be permitting any vans or trailers onto the sites
At some sites we may reduce the range of materials that can be recycled/accepted so we can maximise throughput.
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What requests will you make of users?
We will ask the following of all users - Not to come to the site if they are shielding/self-isolating or are showing any COVID-19 symptoms - In the first few weeks of reopening not to come to the site unless they have waste which they have to dispose of because its continued storage may cause injury or pose a risk to health. We expect we will relax this after the few weeks once the initial service demand has subsided - To only bring waste to the site that they have to dispose of an consider delaying works which generate waste - Not to bring any waste to the site which can be disposed of or recycled via kerbside collections - Only one person from each vehicle should unload waste, unless absolutely necessary - To avoid multiple journeys to the site and allow everyone a chance to access the site - To sign up to ECC social media feeds to get the latest news on the sites - To use the sites during off-peak times
A proactive communications campaign will be launched prior to re-opening
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What Changes will there be on sites?
- Hand sanitiser will be available at all sites and increased cleansing regimes will be in place - Site staff will not be able to assist with the unloading of cars - The layout of sites will be changed, additional signage will be in place and floor markings to assist with social distancing - Some bins may be removed from sites and recycling opportunities reduced to improve flow - Staff will actively manage flow through the site and adopt a ‘one out - one in’ policy when on-site vehicle capacity is reached - Subject to available staffing all sites will operate 7 days a week - Subject to available staffing/planning operating hours of sites will be increased
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Can the Borough/City/District Council assist in any way?
It is important that we jointly own all communications to the public and coordinate our activities.
To assist with this we would welcome support from partners with - Enforcement - traffic management - relaxation of side waste policies to reduce the need for users to come to the RCHW - reintroduction of community ‘crunch’ schemes and bulky waste collections
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Will the RCHW be able to cope with the demand for the service?
The simple answer to this is we don’t know. Much will depend on the public responding positively to our requests to initially use the service sparingly, so the service does not become overwhelmed.
The operational steps we are putting in place are designed to maximise capacity and increase throughput which will put us in the best position to accommodate demand.
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If the service cannot cope what will be done?
We expect demand to subside once the backlog of waste that residents are storing has been disposed of.
If in the early stages the increased operating hours and capacity are not sufficient further considerations will be made on how restrictions are put in place to limit who can use the site. |
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What is the earliest date that sites will re-open?
If the government announces a relaxation of the current restrictions on the 8th May and the public health risk from operating the RCHW has satisfactorily subsided, we would anticipate sites would become operational later in May.
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30th April 2020
Please see the below link for the May agenda - Telephone conference
File: AgendaofParishCouncil06-05-20.docx
30th April 2020
The below link has been made available via www.resus.org.uk, this is for anyone who finds themselves having to perform CPR/Defibrillation in an out of hospital setting during the current climate.
18th March 2020
Alresford Parish Council
Affected / Worried by Coronavirus Covid 19 ??
Self-isolating??
If you know of anyone who is
affected/worried by the coronavirus and they, or you, need a helping hand with food or other essential supplies, you can telephone the following Parish Councillors:
Chairman, Frank Belgrove,
Telephone 01206 823739. - there is an answerphone 24/7 so leave a message and he will get back to you the same day.
Vice Chairman, Ernie Osborne,
Telephone 01206 822168.
District and Parish Councillor Ann Wiggins,
01206 825153.
Alresford Parish Council NOTICE BOARD
18th March 2020
ALRESFORD PARISH COUNCIL – NOTICE
Please be advised that following the Governments advice to limit the spread of Coronavirus (COVID-19) there will be no April meeting or any other meetings of the Parish Council until further notice.
The Pavilion building including the Parish Office will also be closed. The Parish Council will still be operating and functioning, emergency measures are in place so that the day to day running can continue (the Clerk will monitor communications throughout).
Alresford Parish Council apologise for any inconvenience caused but would appreciate your co-operation at this time.
Thank you,
Alresford Parish Council
15th April 2020
May 2020 Annual Report
Due to the Coronavirus restrictions the Parish Councils Annual Parish Meeting will not be held. The below link is a report which has been put together to keep you updated.
https://www.youtube.com/watch?v=S1FIiZyp_KM&feature=youtu.be