ALRESFORD PARISH COUNCIL

Parish Council Meeting

AGENDA

Notice of meeting                                                                                                                                         

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 4th of December 2024

Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.

In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:

 

Agenda

12.24.237          Announcements.                        Chairman to make announcements.

12.24.238          Apologies for Absence.

12.24.239          Minutes of the last monthly meeting: To review and approve the minutes of the meeting of the 6th of November 2024.

 

12.24.240          Declarations of Interest.            Councillors present to declare pecuniary and non-pecuniary interest in agenda items.

 

12.24.241          Public Forum under the Public Bodies (Admission to Meetings) Act 1960, Section 1 (1) This council is committed to community engagement and welcomes members of the public to contribute in this part of the meeting. Time limit 3 mins per person. Item limited to 10 minutes.

 

During the public forum: Members of the public and guests can address the Council on matters presented on the publicised agenda. The Council can only take decisions on agenda items. Matters raised and not on the agenda can be carried forward for a response later. Any questions not presented to the council far enough in advance may be noted and responded to at another time.

 

After the public forum: Members of the public are asked to respect that this is a meeting to conduct council business and interruptions during the remainder of the meeting are not permitted.

 

12.24 242          Finance Matters.          October finance report - Council to review and approve.

12.24 243          Finance Committee to meet   set for December 17th to discuss the 2025/26 budget and precept.

12.24.244          Planning Matters: Application number: 24/01593/FULHH 61 Station Road Alresford Colchester Essex.  Householder Planning Application - Proposed side dormer (following demolition of chimney stack).

12.24.245          Neighbourhood Plan review: A: It is proposed to review the Neighbourhood Plan with the support of the Rural Community Council of Essex (RCCE) in light of the emergent and revised Tendring District Council Local Plan, which reflects the adjustments to the National Planning Policy Framework, set for release on December 20th 2024.

B: it is proposed to devolve to the clerk to seek professional planning advice in support of the above policy review.

 

12.24.246          Review of the Pigeon developments proposal for land adjacent to Staunton Gate: council to discuss the meeting held on the 26th of November and the consultation held on the 4th of December at St Andrews Church Hall. Council to consider the current proposals for further housing development adjacent to Staunton Gate North on Cockaynes Lane.

 

12.24.247           Section 106 Monies review: The clerk to read out the S106 report provided by K. Childs S106 officer at Tendring District Council.   Councillors to review attached XL document sent with agenda.

 

12.24.248           Staunton Gate: Land Acquisition (Cockaynes Lane North) Update and our financial holdings as a result of Planning Gains from the development.

 

12.24.249          Staunton Gate Allotments: Due to recent adverse weather conditions (Storm Bert) the new allotments at Staunton Gate have partially flooded. Council to consent to the clerk seeking quotations for a French drain/soakaway to prevent flooding of the Staunton Gate allotments.

 

12.24.250          Allotment Polytunnel Cover (Wivenhoe Road allotments) – It is proposed that a replacement cover is purchased; budget £130.

 

12.24.251           Toilet Block: A: Council to approve the expenditure of approximately £18,000 on purchase and delivery of prefabricated toilet block for playing filed site. B: Council to approve installation Costs of approximately £2000 for toilet block: Electricity, Mains Water, Moving of perimeter fence, drainage final connection.

 

12.24.252            Youth Council: It is proposed that Alresford Parish Council explores the potential to form an Alresford Youth Council.

 

12.24.253           Closer Working with Tendring District Council: Report

 

12.24.254           District Councillor’s report (Written Report) and 5 min verbal report.

 

12.24.255           Essex County Councillor Report (Written Report) and 5 min verbal report.

 

12.24.256           Replacement fruit trees: Council to approve the purchase of two 5 foot high fruit trees for the playing field, Budget of approximately £54

 

12.24.257           It is proposed that Alresford Parish Council agrees to purchase additional externally compatible Wi-Fi boosters. The farmers market tenants and organisers have requested additional Wi-Fi boosters to ensure they can take card payments whilst attending the market held in the Village Hall Car Park, and offered to pay for them. This requires council approval.

 

12.24.258           Website Update. Clerk to report

 

12.24.259           Councillor Photographs: Council to discuss and decide on:

A; Do councillors collectively wish to include photographs of themselves in the public domain of a website?

B; Individually are there councillors who would prefer not to do so?

C; If councillors wish to have photographs of themselves on the site, then council needs to discuss and commission a portrait headshot session so all images are consistent.

 

12.24.260           PCSO/Police Report.

 

12.24.261           Clerks Report.

 

12.24.262           Meeting Ends

 

prepared by the Clerk /Proper Officer: Matt Cooke 28.11.24

 

Pigeon Developments, parish consultation set for December 4th 2.30pm to 7.30pm.


26 November 2024


Dear Residents and Business Owners


Pigeon developments seek the opinion and feedback of residents and businesses on an outline development proposal for land adjacent to the Village Settlement Boundary north of Cockaynes lane, and adjacent to the Taylor Wimpey Staunton Gate North site.

 

Please see below the PDF File inviting residents to attend and have their say.

 

File: PigeonDevelopmentsAlresfordLeafletDec2024.pdf

 

 

 

The Development company have yet to make a full development application to the principal planning authority, which is Tendring District Council, and with whom the final decision on rejection or approval rests.  

 

Alresford has a neighbourhood plan in place which defines the settlement boundary and this must be considered by the principal planning authority in their decision making process.

 

Until such time as a full application is made the Parish Council is unable to comment or represent residents natural concerns to avoid any accusation of pre-determination, but the Parish Council will have to be consulted as a statutory consultee, and will represent the community formally at the appriopriate time.

 

Message From Essex Highways regarding road closures for Alresford
11 November 2024


Dear Residents and Business Owners


Repair works to Alresford Bridge, B1027 St Osyth Road, Alresford, Tendring
We are writing to advise you that preparations are being made to carry out works to Alresford Bridge located on B1027 St Osyth Road, Alresford, Tendring.
These works will be carried out over two weekends as outlined below, during which time the structure will be fully closed to traffic. This will allow essential maintenance to be carried out safely to the bridge’s soffits, as well as trial hole investigations to the top side of the structure.
Proposed dates/times of road closure (timings may be subject to change):

From 7am on Saturday 16 November, with the road reopening on Sunday 17 November at 9pm.

From 7am on Saturday 23 November, with the road reopening on Sunday 24 November at 9pm.


During these times St Osyth Road will be closed between the junction of Coach Road and Wivenhoe Road.


We appreciate these works may cause temporary noise and inconvenience, for which we would like to apologise.


Dates may be subject to change if the works are affected by poor weather or if unforeseen issues arise. The latest information will be displayed on site signage.
To view information about these works and others in your area visit One.Network. You can also follow the @essexhighways twitter feed for updates.
If you have any queries relating to these works please contact the Essex County Council customer service team using their online form: www.essex.gov.uk/enquiries. For urgent highway matters please telephone: 0345 603 7631.
We would like to thank you in advance for your patience and co-operation while we carry out these works.
Yours faithfully
Essex Highways

 

File: Example-residentletter.pdf

 

ALRESFORD PARISH COUNCIL

Parish Council Meeting

AGENDA

Notice of meeting

                                                                                                                                   

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 6th of November 2024

Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.

In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:

 

Agenda

File: 11_2024_Agenda_APC-1.docx

 

prepared by the Clerk /Proper Officer: Matt Cooke 31.10.24

                                                                                                                                                                            

ALRESFORD PARISH COUNCIL

NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE

 

Wednesday 16th October 2024 at 10.00am

 

To: Members of the Alresford Parish Council Finance Committee

 

You are hereby summoned to attend a meeting of the Finance Committee to be held on Wednesday 16th October 2024 in the Pavilion, Ford Lane.

 

The press and members of public are cordially invited to attend.

 

Agenda

 

File: FinanceCommitteeAgenda16thOctober2024.pdf

 

Angela Baxter - RFO                                                                              11th October 2024

ALRESFORD PARISH COUNCIL

Parish Council Meeting

AGENDA

Notice of meeting

                                                                                                                                   

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 2nd of October 2024

Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.

In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:

 

Agenda

File: 10_2024_Agenda_APC.docx

 

prepared by the Clerk /Proper Officer: Matt Cooke 26.09.24

ALRESFORD PARISH COUNCIL

Parish Council Meeting

AGENDA

Notice of meeting

                                                                                     

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 4th of September 2024

Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.

In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:

 

Agenda

File: 09_2024_Agenda_APC.pdf

 

prepared by the Clerk /Proper Officer: Matt Cooke 29.08.24

 

ALRESFORD PARISH COUNCIL

Parish Council Meeting

AGENDA

Notice of meeting

                                                                                     

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 3rd of July 2024

Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.

In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:

Agenda

File: 07_2024_Agenda_APC.docx

 

Notice of ROAD CLOSURES:

 

 

21.07.24 Station Road Alresford

 

ROAD TRAFFIC REGULATION ACT 1984 - SECTION 14(1)

 

Temporary Traffic Regulation Order of Station RoadAlresford CP

Please click on the following link https://one.network/?tm=138282034 to find details of the intended closure of Station Road, due to commence on 21st July 2024 for 7 hours. The closure is required for the safety of the public and workforce while Network Rail Infrastructure Ltd undertakes track repair.

 

Essex Streetworks Team

 

                                                                                                                                                                    

ALRESFORD PARISH COUNCIL

NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE

 

Thursday 13th June 2024 at 10.00am

 

To: Members of the Alresford Parish Council Finance Committee

 

You are hereby summoned to attend a meeting of the Finance Committee to be held on Thursday 13th June 2024 in the Pavilion, Ford Lane.

 

The press and members of public are cordially invited to attend.

 

Agenda

 

 

24/011

Apologies for absence: To note any apologies.

 

24/012

Declaration of interests: To state any interests in the below agenda items.

 

24/013

Minutes of the last Meeting: To approve and sign the minutes of the meeting of the 21st March 2024.

 

24/014

To receive an update on actions from the last meeting not covered elsewhere in this agenda.

 

24/015

Summary of 4th Quarter of 2023/24.

The summary has been circulated. To review any material variances and answer any questions. To review reserves.

 

24/016

Financial Regulations

NALC produced New Model Financial Regulations for Local Council in April 2024. To review the New Model and agree the adaptations of the template for the council.

 

24/017

Payment Cards

i)                 Barclaycard. To discuss a recommendation to council that the full balance due be paid by direct debit every month.

ii)                Equals cards. To discuss a recommendation to council that it opens an Equals account for the purpose of providing named employees with a pre-paid card. To consider working balances for each card.

 

24/018

Savings Accounts

To discuss the opening an additional savings account/s and options available.

 

24/019

Date of next meeting.

The next meeting will be to review the year end finances.

 

24/020

Meeting closes.

 

 

 

 

 

 

Angela Baxter - RFO                                                                              15th March 2024

ALRESFORD PARISH COUNCIL

Parish Council Meeting

AGENDA

Notice of meeting         

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 5th of June 2024

Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.

In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:

Agenda

File: 06_2024_Agenda_APC.docx

ALRESFORD PARISH COUNCIL

Annual Parish Council Meeting

Notice of meeting   Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 1st of May 2024.

Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.

In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:

 

Agenda

File: 05_2023_Agenda_APC.docx

 

prepared by the Clerk /Proper Officer: Matt Cooke 27.04.24

ALRESFORD PARISH COUNCIL

Parish Council Meeting

Notice of meeting   Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 3rd of April 2024.

Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.

In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:

 

Agenda

File: 04_2023_Agenda_APC-1.docx

 

Prepared by the Clerk/Proper Officer: Matt Cooke 26.03.24

 

Essex County Council Minerals Planning Consultation

 

Please find below documents and web links in order to make your views known to the Essex County Council Mineral Planning consultation.

 

Additionally we publish the councils collective response to proposed sites A67 and A71.

 

 

DEADLINE FOR SUBMISSIONS EXTENDED TO APRIL 9th

 

 

File: 02_ChurchFarmA67response7finalECC.pdf

File: 03_LodgeFarmA71Response3finalECC.pdf

File: Responseform-Candidatesitesreport1.pdf

File: essex-minerals-local-plan-adopted-july-2014.pdf

 

URL: https://consultations.essex.gov.uk/planning/rmlpr-2024/

 

URL: mandwpolicy@essex.gov.uk

 

Hard copies of objections can be mailed to:

 

Freepost RTKH-XUBZ-CJZS,

Essex County Council,

Minerals Planning Consultation,

County Hall,

Chelmsford,

Essex,

CM1 1QH

 

           

ALRESFORD PARISH COUNCIL

NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE

 

Thursday 21st March 2024 at 10.00am

 

To: Members of the Alresford Parish Council Finance Committee

 

You are hereby summoned to attend a meeting of the Finance Committee to be held on Thursday 21st March 2024 in the Pavilion, Ford Lane.

 

The press and members of public are cordially invited to attend.

 

Agenda

 

File: FinanceCommitteeAgenda21stMarch2024.pdf

 

Angela Baxter - RFO                                                                              15th March 2024

ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting

 

 

Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 6th of March 2024.

Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.

In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:

Agenda

 

 

File: 03_2024_Agenda_APC.docx


Prepared by the Clerk/Proper Officer: Matt Cooke 27.02.24